Starting group and application committee

The first step in setting up the camp for next year’s Burning Man is to form a starting group. It should consist of at least 5 members and will be responsible for setting up the camp. It is natural that a group of dedicated members from previous burn from this group. In the rare case no group is formed, the Nordic Camp NPO board shall initiate the process via an open invitation on relevant social media. 

The starting group 

• Appoints an application committee that updates the membership application form, assess the applications and allocate leads.
• Updates the teams and areas as needed 
• Updates the overarching concept and theme for the camp as needed
• Updates the social media and web page as needed
• Submitts the SOI, due in January

The following considerations should be made when selecting members to the application committee (that assigns leads):

• The committee shall consist of four to six members in total
• At least three should have been to BRC before 
• At least one member is from outside the Nordic countries
• Diversity should be prioritised (genders, ethnicity, background)

Application and allocation of memberships

The allocation of memberships will roughly follow this timeline: 

Time-line (application & allocation)

• November: Adjust the Lead Application Form 
• December to January: Application for lead roles open
• January: Assign all lead roles (21 in 2023)
• January: Adjust the Membership Form
• Mid-January until further: Application for memberships open 
• February-March: Assign +1 to all teams (co-leads 21 in 2023)
• March-April: Populate teams up to minimum required members in SOI (75 in 2023; gives 33 memberships in 2023)
• April (after main sale): Assign the remaining memberships (ticket to BM required) to maximum memberships (90 in 2023; gives 15 membership in 2023)

Allocation of memberships

The different memberships are described in “Nordic Camp Membership and Policies”. In the first step, applicants’ skills, motivation and experience are reviewed. All applicants that fulfil the requirements for a specific lead role/membership are assessed and interviews are performed as needed. 

For lead roles (January): 

• The application committee selects the best match to each lead role.
• The application committee writes a short motivation for their selection.
• For transparency, all applicants to a specific lead role will be disclosed together with the motivation for the final allocation. 

For co-lead roles (February): 

• The lead selects the best match to each co-lead role (membership lead assist with allocation).
• The lead writes a short motivation for their selection.
• For transparency, all applicants to a specific lead role will be disclosed together with the motivation for the final allocation. 

For memberships (March): 

The camp aims to have at least 30 virgins and at least 30 veterans and will base selection on this criteria first. The membership team makes the selection together with respective lead. All applicants that fulfil the requirements and are eligible are sorted according to the following criteria:    

1. The Camp’s need of competence
2. Applicant’s skills and motivation
3. Duration of membership in Nordic Camp NPO (giving priority to those that have been members longer)
4. Active contribution to the NPO Nordic Camp during the previous year(s)
5. Order of application

Directed Group Sale tickets (DGS)

Nordic Camp is a returning camp and we will get so-called “Directed Group Sale” tickets. Exactly how many is decided by “Placement” at Burning Man each year. Previous years Nordic Camp has been allocated around 20-25 DGS. Each DGS is valid for two persons, i.e. one DGS is two tickets to Burning Man. 

DGS should be allocated to leads and ‘administrative membership’ holders. The +1 ticket should be kept as “camp tickets” until after the main sale. Distribution of +1 tickets should be made after the main sale to those that still lack a ticket according to the policy below.

DSG tickets are for the camp. The purpose is to make sure each established camp gets enough tickets to maintain its core functions. Hence, the +1 ticket is not a gift to the lead. It is the Membership lead that allocated the +1 ticket. All recipients of a +1 ticket should be informed that the ticket is coupled to membership in Nordic Camp. If a member with a DGS-ticket decides to join another camp or not going to Burning Man, the ticket must be forwarded to a member in Nordic Camp camp (Membership lead decides what member). 

Ticket allocation 

The camp will admit members to reach the minimum required members to run the camp. This figure is stated in the Statement of Intent to Burning Man. Nordic Paradise has 75 as its minimum required members 2023

DGS are valid for two persons. Leads get one DGS each and if there are more, administrative members or selected co-leads get allocation. 

The +1 will be allocated after the main sale where administrative members are allocated first and co-leads second. If there are tickets left they are allocated to the first admitted member that still lacks a ticket. 

Some of the 75 members will most likely not get a ticket allocated at this stage (with 20 DGS 40 members get a ticket + those lucky in the main sale). The camp will ask for additional tickets and although there is no guarantee, we should be able to get tickets to all 75. We are however not going to struggle to get 90 tickets to fill the camp, instead the remaining 15 memberships will require the applicant to have a ticket to Burning Man. If the camp get’s hold of more than 75 tickets and still have spots available both membership and ticket can be offered.